Supervisory Administrative Assistant

General administration and management: responding to administrative inquiries from staff, ensuring adherence to personnel and procurement procedures and regulations, and assisting in the maintenance and monitoring of internal controls. Financial management: assisting with financial operation and budget projections, reviewing and analyzing relevant data for staffing needs and resource allocation purposes, monitoring and controlling expenses and day-to-day accounting functions alongside the financial administrator, maintaining accounting records, and preparing and reviewing vouchers for payment. Personnel administration and management: providing the Defender and Administrative Officer with technical advice in the areas of staffing, recruitment, compensation, and evaluation of employees, assisting in the creation of personnel policies, and maintaining personnel records. Space, telecommunications, and office automation management: coordinating construction projects and office relocations, renovations and repairs, assisting with the procurement, installation and oversight of telecommunications equipment, and contracting for office equipment and furniture. Purchasing, procurement, and property management: acts as advisor to staff in purchasing and procurement matters, monitors funds, assists with maintenance of data and administrative files. Office operations: relieves the Administrative Officer of routine operation concerns, supervises office staff as assigned, may participate in training programs and other educational events for staff members. Other duties: as designated by the Defender, may supervise the work of the Financial Administrator, Property and Procurement Administrator, and Personnel Administrator. Preferred qualifications include: An advanced degree in business administration, finance, public administration, organizational leadership, business analytics, or a related field. Prior experience in a state or federal public defender officer or comparable state or federal government agency. Spanish fluency is highly preferred. The Supervisory Administrative Assistant supervises at least three members of the administrative staff and provides support and advice to the Defender and/or Administrative Officer in a variety of administrative and management matters. The position reports directly to the Administrative Officer and interfaces regularly with leadership and staff at all levels, requiring the ability to manage competing demands effectively and communicate clearly in both written and verbal form.

Position Details

• Job Title: Supervisory Administrative Assistant
• Company / Organisation: U.S. Courts
• Location: San Juan, Puerto Rico
• Employment Type: Full-time
• Field / Industry: All
• Work Arrangement: On-site or hybrid - San Juan, Puerto Rico

About This Opportunity

This full-time opportunity at U.S. Courts is an excellent opening for experienced professionals in the field of all. The role is structured around an on-site or hybrid environment based in San Juan, Puerto Rico and is designed for candidates who are ready to make a meaningful contribution from the moment they join.

Based in San Juan, Puerto Rico, this role offers the opportunity to collaborate closely with a local team in a structured professional environment. Candidates currently based in the area or open to relocation are strongly encouraged to apply.

Whether you are an established practitioner in all or a highly skilled professional looking for your next challenge, this Supervisory Administrative Assistant role offers the platform to apply your expertise in a real-world, results-oriented environment. U.S. Courts is looking for a candidate who can hit the ground running and add genuine value to the team.

Who Should Apply

This role is ideal for candidates who have a solid background in all and a demonstrable track record of delivering high-quality results. You should possess strong communication, collaboration, time management, and a professional approach to delivering results. Experience working with relevant industry tools, productivity platforms, and team collaboration software will be an advantage, though a commitment to continuous learning and professional development is equally valued.

Beyond technical or domain expertise, U.S. Courts is looking for someone who communicates clearly, collaborates effectively with colleagues and stakeholders, and takes ownership of their work from start to finish. If you thrive in a professional environment and are passionate about the opportunity to contribute meaningfully to team goals and drive positive outcomes for the organisation, we encourage you to apply.

Key Competencies for This Role

Successful candidates for the Supervisory Administrative Assistant position at U.S. Courts will typically demonstrate the following core competencies:

• Domain expertise - a strong foundation of knowledge and hands-on experience in all
• Problem-solving ability - the capacity to identify challenges, think critically, and implement practical solutions efficiently
• Communication skills - clear and professional communication with colleagues, stakeholders, and partners at all levels
• Self-management - strong time management and the ability to prioritise a varied workload while meeting deadlines
• Team collaboration - a collaborative and supportive approach to working alongside colleagues across departments or locations
• Adaptability - the ability to respond positively to change and thrive in a dynamic, evolving work environment

How to Apply

To apply for this Supervisory Administrative Assistant position at U.S. Courts, click the "Apply Now" button on this page. You will be taken directly to the official application page where you can complete and submit your application.

Before applying, please ensure that your CV or résumé is fully up to date and clearly highlights your experience and accomplishments in all. If a cover letter is included or requested, tailor it specifically to this role and explain how your background, skills, and goals align with what U.S. Courts is looking for in a Supervisory Administrative Assistant.

All applications for this role are processed directly by U.S. Courts. Career Nest facilitates the job discovery process and does not pre-screen or forward applications on behalf of employers. There are no fees for job seekers at any stage of the application process.

About Career Nest

Career Nest is a global job aggregation platform connecting professionals with thousands of opportunities across every major industry - from technology and marketing to finance, design, data science, healthcare, NGO, engineering, and beyond. Our platform aggregates live job listings from verified employers, leading job boards, and trusted staffing platforms worldwide.

We publish thousands of new roles every day from sources across 190+ countries. Whether you are looking for a fully remote role, a hybrid position, or an on-site opportunity in a specific city, Career Nest makes it easy to search, filter, save, and apply to the roles that match your experience and ambitions - all in one place, completely free for job seekers.

Every listing on Career Nest is reviewed for accuracy and relevance before being published. We are committed to providing job seekers with the most up-to-date, trustworthy job listings available. Explore thousands more opportunities across all categories at careernest.cloud.