Medical Records Administration Specialist

You qualify at the GS-09 level, if you meet one of the following qualification requirements: A. You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1) Maintain health information policy guidelines in accordance with federal and state regulations. 2) Enforce Health Insurance Portability and Accountability Act (HIPAA) compliance as it relates to protecting patient privacy and data security. 3) Assign International Classification of Diseases (ICD), Current Procedural Terminology (CPT), and Healthcare Common Procedures Coding System (HCPCS) codes based on strict medical terminology guidelines. 4) Ensure all medical record entries are properly signed, dated, and reflect history and physical progress notes, and discharge summaries. 5) Conduct periodic audits of medical record documentation. OR B. Completion of a Master's degree in an accredited or pre-accredited college or university; or 2 full years of progressively higher level graduate education leading to such a degree; or possession of an LL.B. or J.D. degree, if related; OR C. A combination of education and specialized experience that meets the qualification requirements for this position. You qualify at the GS-11 level, if you meet one of the following qualification requirements: A. You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1) Review Electronic Health Records (EHR) for accuracy, regulatory compliance, and complete documentation. 2) Assign ICD, CPT, and HCPCS codes based on strict medical terminology guidelines. 3) Analyze trends and track data patterns to generate utilization reports and optimize resource allocation. 4) Provide feedback to staff to improve future medical records documentation. 5) Recommend changes to EHR Software performance, clinical workflows, and internal quality assurance protocols. OR B. Completion of a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related; OR C. A combination of education and specialized experience that meets the qualification requirements for this position. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12958383 Launch your career as a Medical Records Specialist at the NIH, supporting biomedical research and public health. Manage vital health information, grow your expertise, and contribute to work that improves lives nationwide. This vacancy announcement is to fill few positions in the Health Information Management Division (HIMD) and the National Eye Institute (NEI).

Position Details

• Job Title: Medical Records Administration Specialist
• Company / Organisation: National Institutes of Health
• Location: Montgomery County, Maryland
• Employment Type: Full-time
• Field / Industry: Healthcare
• Work Arrangement: On-site or hybrid - Montgomery County, Maryland

About This Opportunity

This full-time opportunity at National Institutes of Health is an excellent opening for experienced professionals in the field of healthcare and medicine. The role is structured around an on-site or hybrid environment based in Montgomery County, Maryland and is designed for candidates who are ready to make a meaningful contribution from the moment they join.

Based in Montgomery County, Maryland, this role offers the opportunity to collaborate closely with a local team in a structured professional environment. Candidates currently based in the area or open to relocation are strongly encouraged to apply.

Whether you are an established practitioner in healthcare and medicine or a highly skilled professional looking for your next challenge, this Medical Records Administration Specialist role offers the platform to apply your expertise in a real-world, results-oriented environment. National Institutes of Health is looking for a candidate who can hit the ground running and add genuine value to the team.

Who Should Apply

This role is ideal for candidates who have a solid background in healthcare and medicine and a demonstrable track record of delivering high-quality results. You should possess clinical competence, compassion, precision, and a commitment to patient safety and best-practice care. Experience working with electronic health record (EHR) systems, diagnostic tools, and clinical management platforms will be an advantage, though a commitment to continuous learning and professional development is equally valued.

Beyond technical or domain expertise, National Institutes of Health is looking for someone who communicates clearly, collaborates effectively with colleagues and stakeholders, and takes ownership of their work from start to finish. If you thrive in a professional environment and are passionate about the opportunity to improve patient outcomes and contribute to a healthier community, we encourage you to apply.

Key Competencies for This Role

Successful candidates for the Medical Records Administration Specialist position at National Institutes of Health will typically demonstrate the following core competencies:

• Domain expertise - a strong foundation of knowledge and hands-on experience in healthcare and medicine
• Problem-solving ability - the capacity to identify challenges, think critically, and implement practical solutions efficiently
• Communication skills - clear and professional communication with colleagues, stakeholders, and partners at all levels
• Self-management - strong time management and the ability to prioritise a varied workload while meeting deadlines
• Team collaboration - a collaborative and supportive approach to working alongside colleagues across departments or locations
• Adaptability - the ability to respond positively to change and thrive in a dynamic, evolving work environment

How to Apply

To apply for this Medical Records Administration Specialist position at National Institutes of Health, click the "Apply Now" button on this page. You will be taken directly to the official application page where you can complete and submit your application.

Before applying, please ensure that your CV or résumé is fully up to date and clearly highlights your experience and accomplishments in healthcare and medicine. If a cover letter is included or requested, tailor it specifically to this role and explain how your background, skills, and goals align with what National Institutes of Health is looking for in a Medical Records Administration Specialist.

All applications for this role are processed directly by National Institutes of Health. Career Nest facilitates the job discovery process and does not pre-screen or forward applications on behalf of employers. There are no fees for job seekers at any stage of the application process.

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